Administrative Assistant/Receptionist

Department: Administrative
Date Posted: 10/10/2019
Application Deadline: Until Filled
Location: Salt Lake City, UT
Job Hours: Full time, Monday-Friday 8:00 a.m. - 5:00 p.m. Overtime required during busy season and on deadline days; blackout dates for busy season
Salary: $TBD (Typical range is $17-18/hr)

Job Summary  

The Administrative Assistant provides support and assistance to several CPA’s, Partners and staff within the firm. Answering phones, greeting guests and clients, scheduling appointments, assembling tax returns, filing and other tasks as assigned. Work with highly sensitive information.  

Essential Job Functions  

1. Assemble tax returns, e-file, and compose correspondence  

2. Set up and confirm appointments  

3. Coordinate multiple calendars  

4. Answer correspondence from clients and others and provide assistance as needed  

5. Coordinate with other Administrative staff members in the office for shared work, coverage, etc.  

6. Provide administrative support for several CPA’s, Partners and other staff within the firm  

7. Work with the pressure of numerous daily deadlines, be detail-oriented, and proactive  

8. Don’t be afraid to ask questions  

9. Other responsibilities as assigned by the firm which may include:  

o Log & meter mail  

o Assist with client billing and statements  

o Scheduling engagements and company events, to include catering  

o Book travel and conference attendance  

o Coordinate CPE requirements and submission  

o Document management  

o Coordinating work with other Administrative Assistants  

o Maintain & stock office supplies  

o Prepare expense reports via Certify  

Qualifications  

1. Excellent interpersonal and client service skills  

2. Extremely positive attitude with “can do” spirit, always providing help where needed  

3. Ability to multi-task, pay attention to detail, learn quickly as well as independently problem solve  

4. Knowledge of office practices, procedures, software and equipment  

5. Ability to quickly learn new software and technology  

6. Ability to work with the pressure of numerous deadlines  

7. Ability to perform a variety of administrative skills  

8. Associate degree preferred  

Position Requirements  

Must have a minimum of 5 years of experience in an administrative type role  

Must have experience with Microsoft Word, Excel and PowerPoint  

Must be punctual and dependable, as well as accommodating  

Must be detail oriented in all work performed  

Must be willing to learn new software and systems to complete job function   





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